Pre-submittal Tribal Meeting Request

Some applications require an offer of a meeting with tribal representatives before submittal to the City for review/decision.

The City of Albuquerque is committed to tribal engagement related to proposed development that may affect tribal communities. The steps below outline the process for offering a meeting to tribal representatives for applications that may trigger the tribal meeting requirement.

If you have questions about engagement with tribal communities or the doctrine of Free, Prior, and Informed Consent, please contact:

Office of Native American Affairs

Terry Sloan, Tribal Liaison

Email: [email protected]

Phone: 505-768-3041

Applications submitted on or after August 3, 2024 need to follow the following steps.

If you have questions about this process, please contact Planning staff: [email protected].

Step 1. Check IDO Table 6-1-1 to see whether your application requires you to offer a Tribal Meeting to tribal representatives.

The Integrated Development Ordinance (IDO) requires prospective applicants to offer to meet with tribal representatives for certain application types before submitting the application to the City for review/decision.

In Table 6-1-1, if there is an X in the "Tribal" column, then you must email the Planning Department to see if the subject property triggers the requirement to offer a pre-submittal Tribal Meeting.

Step 2. Review Subsection 14-16-6-4(B), which explains the Pre-submittal Tribal Meeting Requirements

Tribal Meetings are intended as an early opportunity for tribal representatives to learn about proposed development and to discuss opportunities and address any concerns before the application is finalized and sent into the City's review and approval process. This process is part of the City's commitment to tribal engagement for development that may impact tribal communities.

Names and Email Addresses

Step 3. If your application meets the criteria in Table 6-1-1 and Subsection 14-16-6-4(B), fill out this online form so that Planning staff can confirm whether a pre-submittal tribal meeting will be required based on proximity to Major Public Open Space or tribal land.

Tribal Meeting Inquiry Online Form to Planning Staff

Email Forms and Required Attachments

Step 4. If you are required to offer a tribal meeting, Planning staff will email you the list of contact information for tribal representatives to send the offer of a tribal meeting:

Email to tribal representatives, if provided OR
Certified mail, if no email address is listed.

Step 5. Email or mail the completed Tribal Meeting request form to the list of contacts and attach any additional information, as necessary.

Providing detailed information helps tribal representatives determine whether they have concerns that warrant a tribal Meeting or whether they are satisfied that the project does not pose any concerns.

Note: The Tribal Meeting could take up to 45 days to occur, so applicants are encouraged to plan accordingly.

Use Acrobat Reader (free to download) to fill these forms out electronically.

Tribal Meeting Request Form to Send to Tribal Representatives

Step 6. Attach the items below, as relevant to your project, to the mail and email or upload them to a website or a cloud-storage site where they can be accessed and downloaded.

If you attach documents to your email, PDFs and small file sizes are best. Uploading them to a website or cloud-storage site is best for large file sizes.

Zone Atlas page (or a Site Location Map or Google Map) with the property clearly identified
- Visit AGIS zone atlas grid map to locate the Zone Atlas page that contains your project.
- Download the corresponding Zone Atlas page.
- Mark up the map to clearly identify the project site.
Proposed subdivision (plat)
Proposed Master Development Plan
Proposed zone change request and intended development, including uses with square footages for non-residential development and/or dwelling unit types and total numbers for residential development

Tribal Meeting

Step 7. If any tribal representative requests a Tribal Meeting, email [email protected] so that the Planning Department can arrange a facilitator from the City's Alternative Dispute Resolution (ADR) office.

Land Use Facilitation Program

Once assigned, the ADR facilitator will handle the scheduling and convening of the Tribal Meeting, facilitate the meeting, produce the summary, and distribute it to all attendees who provide email addresses.

The meeting can also be facilitated by a neutral third party if both the applicant and the tribal representative agrees to the facilitator.

Step 8. Prepare the following information, as applicable to the project, to present at the Tribal Meeting, as required by IDO Subsection 14-16-6-4(B)(6).

Proposed uses
- Approximate square footages for non-residential development
- Approximate dwelling unit numbers and types for residential development
General site layout
Design guidelines
Architectural style
Conceptual elevations
Conceptual landscaping plans

Application

Step 8. When the application for the proposed project is submitted to the City, the applicant must include all of the following items.

PDF of the email inquiry for Tribal Meeting to [email protected] and the email response from Planning staff
Meeting request email with forms and required attachments
ADR Facilitator's meeting summary
Written explanation of how the project addressed tribal concerns and opportunities or why they could not be addressed.

The City will not accept incomplete applications.