Event Invitation for the Mayor

Event Information

Event Start Date/Time  

Event End Date/Time

Name of Event  

Sponsoring Organization

Location of Event Include the name of hotel/building.

Street Address of Event  

City  

Zip Code  

Event Type

Luncheon

Dinner

Reception

Gala/Ball

Conference

Ribbon Cutting/Grand Opening

Speaking Engagement

Other (please describe below)

Other Event Type

Suggested Attire

Casual

Business Casual

Black Tie/Formal

Other (please describe below)

Other Suggested Attire

Purpose of Event Why are you asking the Mayor to attend?

Number of Attendees   Approximate number of attendees.

Audience Composition   (e.g. organization members, students, national/local audience, etc.)

Other Attendees What other elected officials/business leaders/community leaders/faith-based leaders are confirmed to attend?

Media Presence Is media invited to this event?

Yes
No

Comments

Mayor's Participation Information

Mayor's Participation Start Date/Time  

Mayor's Participation End Date/Time

Is the First Lady's presence requested?   (schedule permitting)

Yes
No

Mayor's Greeting Party   Name of person to meet the Mayor at the door.

Mayor's Greeting Party Cell Phone Number   (i.e. 505-555-5555)

Where will the Mayor park?  

Are you requesting the Mayor to speak at this event?  

Yes
No

Indicate the type of remarks requested.

Welcoming Remarks

Brief Remarks

Keynote Speaker

Closing Remarks

News/Press Conference

Other (describe below)

Other Type of Remark

Will there be a Question & Answer Session?  

Yes
No

Name & Title of Person Who Will Introduce the Mayor

Speaking Time For how many minutes would you like the mayor to speak?

Discussion Topics Topics you would like the Mayor to address in his remarks.

Acknowledgments Recommended acknowledgments of organization leaders to include in the Mayor's remarks.

Microphone Will there be a microphone set up?

Yes
No

Podium Will there be a podium set up?

Yes
No

Seating Arrangements Where will the Mayor be seated and with whom?

Contact Information

Prefix

First Name  

Last Name  

Organization  

Title

Phone Number  

Alternate Phone Number

E-Mail Address  

Alternate Contact Full Name & Title

Alternate Contact Phone Number

Relevant Background Information About Organization

Organization's Social Media Accounts Please list your organization's social media accounts.

Event Hashtags What social media hashtags are planned for this specific event?

Coordinating Organizations Please list the names of coordinating organizations for the event.