Internal Audit News
Announcements from the Office of Internal Audit.
06-22-2016 - 16-11-101F - Follow-up - Fiscal Management - Animal Welfare Department
Of the ten recommendations addressed in AWD’s Fiscal Management audit report, two have been fully implemented, six are in process and two have not been implemented.
02-24-2016 – 15-112 – Performance Audit – Website Accuracy and Completeness – Citywide
By taking additional steps to reduce instances of inaccurate and outdated content, quality control will be improved, and the City will have greater assurance that citizens, ABQ311, and other website visitors will obtain timely and accurate information when visiting the City’s website.
01-08-2016 - 15-505 - Vendor Audit - B & Y Pest Control, Inc. – City Report
Although the City no longer has a contract with B&Y, the lessons learned from this audit will benefit the City with future contract compliance. City departments also need to be educated about contractual compliance by vendors and ensuring that only appropriate charges are authorized and paid by the City. In addition, allegations by user departments involving potential vendor fraud should be researched immediately, and referred to the City’s Office of Inspector General.
01-07-2016 - 15-505 - Vendor Audit - B & Y Pest Control, Inc. – Vendor Report
B&Y overcharged the City a calculated $13,692 on the invoices for services during the 18-month audit period. Invoicing errors were difficult to detect because B&Y did not include all the required information and itemization on its invoices. In addition, B&Y did not consistently record all the information required by the New Mexico Department of Agriculture.
12-09-2015 - 15-108 - Performance Audit - City Clerk Change of Guard - Office of the City Clerk
The recently appointed Clerk has an opportunity to improve the Clerk’s Office’s performance by revising the department’s policies and procedures to ensure all regulatory requirements will be met. Additionally, the updated policies and procedures will be available for succession planning, training and to ease through transitions when there is turnover in critical positions. The Clerk also should develop a directive to assist City departments in determining which types of records should be retained at the department level and which types of records should be maintained at the Records Center. The Clerk should then communicate the directive Citywide to ensure compliance with NMAC General Records Retention and Disposition Schedules, facilitate IPRA compliance, and reduce the volume of records submitted to the Clerk.