Museum Rentals

Use of the Facilities

Please review the following policies regarding the rental of the Museum.

Rental Policies

1. Hours: Each event will be approved for specific hours. It is the responsibility of the Renter to cooperate with
   Museum staff and security in maintaining this schedule. The Museum is open to the public Tuesday through Sunday.
   Rental functions should not impact the Museum visitor’s experience. Events must end at 10 pm. and clean‐up
   complete by 11 pm.
2. Reservations: Spaces may be scheduled up to 12 months prior to event date. Events will be placed on the Museum
   calendar once the Agreement is signed by the person or organization requesting rental space and by the Museum
   representative. Reservations for the conference room and meeting spaces will be on a first‐come, first‐served basis
   and should be requested in writing at least three weeks prior to the meeting. Museum functions have priority and
   may require the adjustment of scheduled space after reservations are confirmed.
3. Artwork: The Albuquerque Museum has a variety of art and history galleries and exhibits (“Artwork”) that change
   throughout the year. Artwork may be changed without notice to the Renter. A change in the artwork does not affect
   the contract, the reserved space, or Renter’s responsibilities and requirements. Artwork will not be changed, moved,
   or covered at the request of the Renter.
4. Rental Fees: Renters are required to pay a rental fee for using facilities. 50% of the total rental fee will be a non‐
   refundable reservation deposit and is required with signed contract. Balance of rental fee is due no later than 30 days
   before event. Written notification is required 60 days prior to scheduled event for any cancellations to receive a 50%
   refund.
5. Damage Deposit: A 20% damage deposit is required and will be held by the Museum for no more than thirty (30) days
   after the event. The deposit will be refunded after the event providing the event has complied with the Museum’s rules
   and guidelines and there is no damage to the facility.
6. Liquor: All liquor sales at the Museum are handled by the Museum’s sole Liquor Licensee, Slate at the Museum.
7. Civil Rights: It is Museum policy that the use of its facilities should be consistent with the objectives of Title VI of the
   Civil Rights Act of 1964. Facilities shall not be made available to any organization that practices discrimination based
   on race, creed, color, sex, national origin, age or condition of handicap. Renter further agrees to comply with
   provisions of the New Mexico Human Rights Act, NMSA §§ 28‐1‐1 et seq.
8. Posted Rules: The participating group is required to observe posted regulations concerning smoking, eating, drinking
   and clean‐up of spaces. Food and drink is not permitted in galleries.
9. Liability: Each non‐Museum organization, by signing this Agreement, agrees to indemnify and hold harmless the City
   of Albuquerque and the Albuquerque Museum, their agents and employees, against any and all damages, claims, or
   other liability due to personal injury or death, or damage to the property of others, arising out of its use of Museum
   facilities. Caterers must provide evidence of commercial general liability, including product liability insurance with
   extended liability coverage and property damage. Policy must be in the amount of $1,000,000 combined single limit
   General Liability. All insurance must name the City of Albuquerque as additional insured.
10. Ticket Sales: Events may not charge admission except for non‐profit 501(c)3 organizations conducting fundraising
    events.
11. Security: Security, above that normally provided by the Museum, may be required based on the event and must be
    furnished by the Museum. The Renter will be charged the associated costs.

Guidelines For Events

1. Sound levels for outdoors events must comply with City Ordinance (please contact the Environmental Health
   Department to apply for a noise permit).
2. Food and drink will be allowed only within the rented areas and never in galleries. Smoking is not allowed at the
   museum, neither inside nor outside.
3. Due to space limitations, the Museum is unable to store serving dishes, linens, tables, or other rental materials.
4. For evening events, set‐up will only begin in public areas after 4 p.m. on the day of the event. Set‐up and tear‐
   down of any decorations, food service, etc. should not disrupt museum programs or patrons. Renter will be required
   to remove all materials prior to opening of the Museum on the day following the event.
5. Rice, confetti, glitter and bird seed are not permitted neither inside nor outside the museum for any purpose. Flower
   petals are allowed in outdoor areas only.
6. Decorations, lights or candles may not be hung from the ceiling. No open flame permitted.
7. Due to the nature of the art, light trees and/or additional lighting may not be permitted as determined by Museum
   staff.
8. Any food preparation and music will be subject to the electrical load capacity of the building. This capacity will be
   determined by Museum staff.
9. The Museum will review any printed material proposed by Renter, including the invitation, for approval prior to
   printing.
10. Slate at the Museum is the exclusive provider for alcohol at events. Slate at the Museum provides certified
    bartenders for all events. Liquor laws and policies require that all persons consuming alcoholic beverages on the
    event premises must be 21 years of age or over. Slate Street Cafe reserves the right to terminate liquor service at a
    function if minors attending consume, or intend to consume alcoholic beverages, or persons of legal age are
    intoxicated. The serving bartender reserves the right to refuse service to any guest if he or she feels they are
    intoxicated or unfit to consume alcohol. Alcoholic beverages can neither be brought to the event from outside
    sources nor may any alcoholic beverage leave the licensed premises during an event. Alcohol is not permitted in the
    Sculpture Garden, unless your rented event is taking place in the Sculpture Garden, or anywhere outside the gated
    premises of the Museum and Amphitheater.
11. Caterers shall have a valid Business Registration Permit issued by the City of Albuquerque in addition to a current
    permit from the Environmental Health Department for all events at which the caterer shall serve. Caterers must
    comply with all applicable environmental laws and regulations.

Rental Rates

All times include set‐up and clean‐up.

• A microphone and podium are included with the Ventana Salon rental. Audio Visual Equipment may be brought
  in by an outside vendor. Museum’s existing equipment may be utilized by a preferred vendor for $100, if
  available.
• Discounted Rates – Mission‐alignment partnership: organizations meeting special criteria could qualify for a
  100% discount. All hard costs associated with security, ticketing, manager on duty, audio/visual, tables, chairs,
  etc. will need to be paid for by the organization.

Non‐profit/government agency, non‐revenue generating/non‐fundraising event: qualifies for non‐profit discount
of 30%. If the event includes a mission‐fit educational component, the discount will be 40%. All hard costs
associated with security, ticketing, manager on duty, audio/visual, tables, chairs, etc. will need to be paid for by
the organization.

Albuquerque Museum Rental Policies & Agreement

Non‐profit/government agency, revenue generating/fundraising event: qualifies for a non‐profit discount of 20% or revenue share. All hard costs associated with security, ticketing, manager on duty, audio/visual, tables, chairs, etc. will need to be paid for by the organization.

Corporate or private event: does not qualify for discount. All hard costs associated with security, ticketing, manager on duty, audio/visual, tables, chairs, etc. will need to be paid for by the organization.

All tiers are based on facility, staffing, and resource availability.

• Photography permits will be available for $25.
• Galleries will be opened during event for $100 per hour/per gallery (minimum of two hours). NOT applicable for surcharged/special exhibits.